Have you reviewed the prospectus? If not, click here to take a look and choose your options.
All ad copies must be uploaded above or sent to: jkraemer@LDAamerica.org in black & white print quality (300 dpi) PDF or other image format.
July 14, 2017 for September 2017 Advance Conference Program Booklet
December 29, 2017 for February 2018 Event Program
Payment for the ads must be sent with the reservation.
LDA reserves the right to refuse use any advertisement which is not consistent with the Association’s standards.
The undersigned agrees to abide by all policy rules, requirements, restrictions and regulations as set forth in this agreement (see reverse side) as may be especially designated by Management. Failure to abide by such rules and regulations results in forfeiture of all monies paid or due Management under terms of this agreement.
1. Standard 8’ x 10” booths consisting of backwalls of 8’ high and side dividers 36” high and ONE 6’ DRAPED TABLE, AND TWO SIDE CHAIRS WILL BE PROVIDED BY THE CONFERENCE MANAGEMENT. THE EXHIBIT HALL IS FULLY CARPETED.
Exhibit sign: A standard 9” x 44” identification sign, showing the exhibitor’s firm name, city, state and booth number will be provided at no charge to the exhibitor when ordered 30 days in advance of the Conference.
Exhibit sign should read:
RULES AND REGULATIONS FOR EXHIBITORS
INSTALLATION, OPENING AND CLOSING OF EXHIBITS
The exhibit area shall be available for installing displays on Tuesday, February 20th. Exhibits open Wednesday, February 21st at 9:30 AM. Each exhibitor agrees not to dismantle his booth or do any packing before the official final closing hour, which is Friday, February 23rd at 1:30 PM.
The official decorating company will provide “Services and Equipment Form for Exhibitors.” All arrangements for materials and labor will be made directly with the decorating company.
In accordance with the decorating company, all work in connection with exhibit erection or dismantle is to be performed by Union Personnel carrying the appropriate union card. Carpenters, painters, plumbers and other skilled labor, as well as common labor or porters can be arranged by the decorating company at established rates. Arrangements should be made in advance with the decorating company.
SIMPLIFIED “IN AND OUT” MOVEMENT of all shipments, therefore, is necessary. In order to obtain the lowest possible costs, consistent with quality performance, LDA has entered into an exclusive contract with C-1 Trade Show Services.
IMPORTANT: No freight or truck shipment will be accepted by the Hotel.
Shipping Address: ADDRESS INFORMATION WILL FOLLOW IN EXHIBITOR SERVICE MANUAL
CHARACTER OF EXHIBITS
Exhibitors are prohibited from the use of amplifying equipment or lighting which is distracting to adjacent exhibitors. Exhibitors are prohibited from the use of costumed mannequins whose appearance in the sole judgment of the Conference Committee is offensive or in poor taste. All activity, including distribution of samples, souvenirs, pamphlets, or papers must be confined to the booth space rented.
Each exhibit must be manned by an attendant during the listed open hours of the exhibit. For the proper identification of exhibitor personnel, a badge will be issued for each attendant listed on the Application for Exhibit Space form, prepared and signed by an authorized representative of the exhibitor.
Management will honor additions to this list only upon written request by an authorized representative on company stationery. Badges are not transferable. Management reserves the right to recall badges used by unauthorized persons.
By acceptance of exhibit space, exhibitor agrees that neither he nor his employees shall deface, mar, or otherwise injure the exhibit premises. Nothing shall be pasted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or furniture. Any damage resulting from actions from the exhibitor or his employees shall be made good by the exhibitor. Exhibitor agrees to protect, save, and keep the Learning Disabilities Association of America and the Hilton Atlanta forever harmless from any negligence of the exhibitor or those holding under the exhibitor as well as to strictly comply with the applicable terms and conditions contained in the agreement between the Learning Disabilities Association of America and the Hilton Atlanta regarding the exhibition premises, and further, exhibitor shall at all times, protect, indemnify, save, and keep harmless the Learning Disabilities Association of America and the Hilton Atlanta from any and all loss, cost, damage, liability or expenses arising from or out of by reason of said exhibitor’s occupancy and use of the exhibition premises or any part thereof. Exhibitors must comply with all local fire and safety regulations and must exercise all care to avoid hazardous conditions of any kind in the display area.
RIGHT OF MANAGEMENT
Management reserves the right to rearrange floor plan or relocate booths.
All exhibitors are responsible at their own expense for property loss or damage or liability for personal injury.
Guards shall be furnished by the Conference Management to be on duty in the exhibit area when exhibits are closed, but the safekeeping of the exhibitor’s property shall remain the responsibility of the exhibitor.
CANCELLATION OF CONFERENCE
Should the scheduled opening of the Learning Disabilities Association of America 2018 Conference be prevented or postponed by an emergency such as strikes, destruction or damage of the exhibit premises, act of God, declaration of war by the President, or the like, the exhibitor expressly agrees that the Conference Management may retain as much of the monies paid for rental of exhibit space as may be necessary to cover the expenses incurred up to the time of the emergency.